Katonah Village Library

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Our Website Privacy Policy

Protecting your privacy is very important to us while you are using our website.

Please review our website privacy policy to learn what personal data Katonah Village Library (KVL) collects from website users, how we protect it, and how users can control the information we receive.

What information do you collect through your website?

We collect personal data directly from you or indirectly from third-party processors. This data enables us to fulfill our mission, fundraise, or promote our organization. We do not collect any information that we do not need. We will not sell, trade, rent, or distribute contact information or personal data to third parties.

The personal data we collect is as follows:

  • eNewsletter Sign-Up. When you use our website to sign up for our email news, you submit your full name and email address to us. This information is not stored on our website servers but securely forwarded to Constant Contact. Constant Contact is a third-party email marketing service that we use for email marketing campaigns. Your name and email address are stored at Constant Contact and will remain there while we use their services or until you request removal from our list. You can choose to “unsubscribe” at any time by following the link at the bottom of every email you receive from us.
  • Library Card Sign-Up. When you choose to request a library card using our website, you submit your name, telephone number, email address, and address to us through Google Forms. Google Forms is a service provided by Google as part of its suite of web-based productivity tools. Personal information collected through Google Forms is securely stored and protected, using industry-standard security measures like encryption and two-factor authentication. For more information about how Google handles data, please view their Google Forms Privacy Policy.
  • Present a Program Request. When you use our website to submit a program request, you submit your name, telephone, and email address to us through Google Forms, Google Forms is a service provided by Google as part of its suite of web-based productivity tools. Personal information collected through Google Forms is securely stored and protected, using industry-standard security measures like encryption and two-factor authentication. For more information about how Google handles data, please view their Google Forms Privacy Policy.
  • Event Registration. When you use our website to submit room rental request, you submit your name, telephone, and email address to us through LibCal. LibCal is a third-party scheduling and event management tool provided by Springshare, Inc. to manage room bookings, appointments, and event registration. Information is not stored on our website; it is securely transmitted to LibCal. You can learn more about how your information is handled by visiting the Springshare Privacy Policy.
  • Event Registration Requiring Payment. When you use our website to register online and pay for an event being offered by Katonah Village Library, you will be submitting your name, address, email, donation, and payment method using Donor Perfect. We use DonorPerfect, a donor management and fundraising platform provided by SofterWare, Inc., to securely collect, process, and manage donations and donor information. If you make a donation to the library, we may collect personal information such as your name, address, email, phone number, and payment details. DonorPerfect uses industry-standard encryption and security protocols to protect sensitive information. We do not store credit card or banking information on our servers; all payment processing is handled securely by DonorPerfect and its integrated payment processors.
  • Rent a Meeting Room. When you use our website to submit room rental request, you submit your name, telephone, and email address to us through LibCal. LibCal is a third-party scheduling and event management tool provided by Springshare, Inc. to manage room bookings, appointments, and event registration. Information is not stored on our website; it is securely transmitted to LibCal. You can learn more about how your information is handled by visiting the Springshare Privacy Policy.
  • Online donation. When you use our website to donate to Katonah Village Library using our online form, you submit your name, address, email, donation amount, and payment method. We use DonorPerfect, a donor management and fundraising platform provided by SofterWare, Inc., to securely collect, process, and manage donations and donor information. If you make a donation to the library, we may collect personal information such as your name, address, email, phone number, and payment details. DonorPerfect uses industry-standard encryption and security protocols to protect sensitive information. We do not store credit card or banking information on our servers; all payment processing is handled securely by DonorPerfect and its integrated payment processors.

Do you use cookies?

A cookie is a small text file that a website stores on a user’s computer and that the user’s browser provides to the website each time the user returns. Cookies provide user information to the website owner and customization to the user based on their previous activity with the website.

Our website uses Google Analytics, a free third-party service that transmits website traffic data to Google servers in the United States. When a visitor uses our Library website, a first-party Google Analytics tracking code collects user data using a browser cookie placed on the user’s computer. Google Analytics tracks website and web page usage and does not identify individual user information or associate user’s IP address with any other data held by Google.

We use Google Analytics data to monitor our website performance and enhance the user experience of our website. If you wish not to have cookies placed on your computer, you will need to set up your browser to refuse cookies. Please use this browser blocking guide to restrict or remove cookies from being stored on your device.

How do you store our data?

We use several security measures and protocols to protect your data. No website or electronic data is 100% secure, however, but we always are working to keep our website secure and updated with the latest security features.

  • Website
    Our website is built on a free content management software called WordPress. We use a select group of well-supported and premium third-party plugins to enhance our user’s website experience, add functionality, provide and collect information, and secure our WordPress files. Our website software is regularly updated by a web professional.

    SiteGround hosts our website, is SSL-protected and encrypted, and contains advanced security measures. Our staff and website professionals use password authentication safeguards, and their IP addresses are whitelisted to access our domain.
  • Third-Parties
    Some of the information we collect is transmitted to and processed by third parties via SSL/TLS and/or stored at a third-party location. We use the following third parties to help us with our data collection:

    – Google: website analytics (Google Analytics privacy policy)
    – LibCal: room rental and event registration (Springshare privacy policy)
    – Constant Contact: email marketing service (Constant Contact privacy policy)
    – DonorPerfect: We use DonorPerfect to process your online donations. We do not store any payment information on our server. (DonorPerfect privacy policy)
    – Google Forms: form collection service (Google Forms privacy policy)

How can I contact you with questions about your privacy policy?

Please contact us at info@katonahlibrary.org if you have any questions about our privacy policy or if you wish to change any information submitted to Katonah Village Library.

From time to time, we reserve the right to change our privacy policy to keep up to date with new technology, security improvements, or concerns, or website functionality.

Updated on April 12, 2025

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